ACCESSIBLE PDFs: How to Add a PDF/UA Identifier

Four Adobe PDF Icons in a row

Is your PDF document really technically accessible? Have you checked to see if the PDF/UA identifier has been set? This enables reader applications and assistive technologies to fully process PDF/UA conforming files to maximize accessibility.

By adding the PDF/UA identifier, you are claiming that the PDF document conforms to the structure elements as stated in ISO 14289, the informal name for the International Standard for accessible PDF technology.

NOTE: If PDFs were created in Microsoft Word 2013 for Windows or in any version of Adobe InDesign, you definitely need to add the PDF/UA identifier.

How can you tell if the PDF/UA identifier has been set in a PDF?

Download PAC 3, one of the most comprehensive free testing tools that checks PDF documents for compatibility with the PDF/UA standard. Distributed by the Swiss organization Access for all and only available for Windows, PAC 3 evaluates the failure conditions that should be tested by other software apps. It also includes a screen reader preview tool to check the failure conditions which need to be tested manually.

How to test a PDF for its PDF/UA identifier with PAC 3

1. Download and launch PAC 3.
2. Click the Upload button to select the PDF you want to test.

PAC 3 Upload Button

3. In the Summary Report, if you see a red X to the left of Metadata, this means the PDF/UA identifier is missing.

PAC 3 Metadata Line in Summary Report
4. Click the Results in Detail button

PAC 3 Results in Detail Button

5. On the Report screen, click the arrow to the left of Metadata and Settings, then the arrow to the left of Metadata, then the arrow to the left of PDF/UA Identifier.

PAC 3 Report Detail PDF UA Identifier Missing

If you see a red X to the left of the option PDF/UA identifier missing, this means the PDF/UA identifier needs to be added to the document. You can fix this using Adobe Acrobat DC.

How to add the PDF/UA identifier using Adobe Acrobat DC

1. Open the PDF document in Adobe Acrobat DC.
2. Select More Tools > Print Production > Preflight
3. In the Preflight dialog, be sure PDF Standards is selected from the dropdown.
4. Activate the wrench icon above the list of Preflight checks. This should open the Document info and Metadata settings.

Adobe Acrobat Pro Preflight Wrench icon
5. Select the Set PDF/UA-1 entry option, then click the Fix button.

Adobe Acrobat Preflight Set PDF-UA-1
6. In the next dialog box, you will need to re-save your file with a different name.

Save the PDF file as a different name to set the PDF/UA identifier

To check to see if the PDF has been updated with the PDF/UA identifier, return to the PAC 3 app.

1. Go back to the PAC 3 app.
2. Click the Upload button to select the revised PDF you want to test.
3. In the Summary Report, if you see a friendly green check mark to the left of Metadata, this mean the PDF/UA identifier is now part of the PDF document.

PAC 3 Summary Report Successful Update of PDF/UA identifier

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WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 312 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 59 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos

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RESOURCE TOOL: Use PDFsam to Count Pages in Multiple PDF Files

Five PDF icons in a row

Need to count the pages in multiple PDFs without tediously opening each file and counting the pages manually?

Welcome to PDFsam, the free, open source tool designed to help you count PDF pages, as well as split and merge PDF files.

Available for Windows, Mac and Linux, PDFsam allows you to drag and drop multiple PDFs to its interface. The app then generates a spreadsheet-like report on the number of pages and info of each file. You can then copy and paste the report into Excel or other spreadsheet programs.

Download PDFsam for free now.

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WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 312 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 59 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos

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ACCESSIBLE FORMS: Avoid the Automatic Submit

Cartoon Illustration of HTML Forms

Forms are frequently designed so that they submit automatically when the user has filled in all the fields, or when focus leaves the last field.

From an accessibility standpoint, this causes two problems:

1) A disabled user who needs more context may move focus away from the field to the directions on how to fill in the form, or to other text, accidentally submitting the form.

2) With some form elements (such as a select menu), the value of the field changes as each item is navigated with the keyboard, again accidentally submitting the form.

Best Practice

Better to rely on the standard form behavior of the submit button and enter key.

Form Submit Code That Is Not Accessible

<form method=”get” id=”form1″>
<input type=”text” name=”text1″ size=”3″ maxlength=”3″>
<input type=”text” name=”text2″ size=”3″ maxlength=”3″>
<input type=”text” name=”text3″ size=”4″ maxlength=”4″ onchange=”form1.submit();”>
</form>

Form Select Menu Code That Is Not Accessible

<form method=”get” id=”form2″>
<input type=”text” name=”text1″>
<select name=”select1″ onchange=”form2.submit();”>
<option>one</option>
<option>two</option>
<option>three</option>
<option>four</option>
</select>
</form>

[SOURCE]

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Read More Accessible Website Design Advice: Accessible Best Practice: Don’t Use Color As Part of Your Instructional Content

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WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 312 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 59 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos

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LEGAL NEWS: Credit Unions Experiencing an Increase in ADA Lawsuits

Pillars of Law and Information at the United States Supreme Court

In the Credit Union Times article Credit Unions: Mitigate Risks as ADA Suits Mount, author Tina Orem reports that the “number of credit unions hit with lawsuits in recent weeks over the accessibility of their websites continued to climb into double digits, and experts warned that even more credit unions could become targets if they don’t get up to speed on the issue.”

More from Tina Orem:

“According to the lawsuits, that discrimination includes failing to do things such as embed code that allows screen readers to vocalize descriptions of graphics on websites. Without those efforts, visually impaired users can’t determine what’s on a credit union’s site and in turn can’t browse a site, look for locations, learn about amenities or determine which branch to visit. The complaints also claimed the credit unions’ sites contained redundant links that created repetition for screen readers and were missing form labels.”

Credit unions that want to avoid becoming targets of ADA suits can do a few things, according to the pros. Find out what you need to do at http://www.cutimes.com/2017/10/27/mitigate-risks-as-ada-suits-mount.

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WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 118 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 55 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos

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TESTING TOOL: Funkify Accessibility Simulator

Funkify Logo

Funkify is a plugin for Chrome that helps you experience the web and interfaces through the eyes of extreme users with different abilities and disabilities.

The free demo version helps web developers, designers and content creators  experience the web through the eyes of people with different abilities:

Blurry Bianca – Experience blurry vision through a foggy filter.

Dyslexia Dani – Scramble letters and make them dance.

Trembling Trevor – Lose some control of your mouse pointer.

Tunnel Toby – Simulate partial vision loss on your screen.

Color Carl – Manipulate colors with different filters.

Elderly Ellen – Try both lowered vision and trembling hands.

Sunshine Sue – Simulate sunshine on your screen

Funkify is created by a team of usability and accessibility experts in Sweden. The project is financed by The Swedish Post and Telecom Authority (Post och telestyrelsen, PTS).

Get the plugin at http://www.funkify.org

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WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 118 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 55 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos

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