MICROSOFT WORD: Accessibility Tips

Microsoft Office Word logo on a cellphone screen. Microsoft Word is a computer program for free-form information gathering and multi-user collaboration.

FILE FORMAT

Be sure the file format is .docx in order to preserve accessibility features. Other formats that can be produced by Microsoft Word (RTF, DOC, TXT, and ODF) may not be accessible.

FILENAME

a) The filename needs to be descriptive, identifying the document or its purpose.
b) The filename should be no longer than 30 characters.
c) The filename should not contain spaces and/or special characters.

FILE PERMISSIONS

Be sure the Restrict Editing function is turned off. Document protections can make sections of the document inaccessible.

TRACK CHANGES

The document’s Track Changes functionality needs to be accepted or rejected, then turned off.

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WCAG 2.1: 312 checkpoints covering A, AA and AAA W3 accessibility guidelines
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