32 Ways to Test PowerPoint Presentations for Compliance

Powerpoint Presentation Background

Making content accessible to people with disabilities online begins with making all types of files compliant from the start. Do you have links to PowerPoint presentations on your website? If so, be sure these documents are compliant.

Here are 32 items to test:

1. Does the document file name not contain spaces and/or special characters?

2. Is the document file name concise, generally limited to 20–30 characters, and does it make the contents of the file clear?

3. Have the Document Properties for Title, Author, Subject (AKA Description), Keywords, Language, and Copyright Status been applied?

4. Does the document utilize recommended fonts (i.e., Times New Roman, Verdana, Arial, Tahoma, Helvetica, or Calibri)?

5. Have track changes been accepted or rejected and turned off?

6. Have comments been removed and formatting marks been turned off?

7. Does the document refrain from using flashing/flickering text and/or animated text?

8. Is the document free of background images or watermarks?

9. Do all images, grouped images, and non-text elements that convey information have meaningful alternative-text descriptions?

10. Do complex images (i.e., charts and graphs) have descriptive text near the image (perhaps as a caption)?

11. Do all URLs contain descriptive hyperlinks (i.e., avoid generic phrases like “Click here” and, instead, use phrases that let users know about the content of the linked page prior to selecting it

12. Are all URLs linked to correct Web destinations?

13. Are e-mail links accessible?

14. Has a separate accessible version of the document been provided when there is no other way to make the content accessible?

15. If there are tables, are blank cells avoided?

16. Is all of the text easy to read in comparison to the background of the document (i.e., has a color-contrast ratio of 4.5:1)?

17. Can all slide text be viewed in the Outline View?

18. Do all of the slides avoid using flickering/flashing text and/or animated text?

19. Do all of the slides avoid using text boxes or graphics with text within them?

20. Is the list style being used as opposed to manually typed characters (e.g. Hyphens, numbers, or graphics)?

21. If multimedia is present, did the multimedia pass the Multimedia Checklist?

22. Is the presentation free of SmartArt?

23. Are multiple associated images on the same page (e.g., boxes in an organizational chart) grouped as one object?

24. Have all multilayered objects been flattened into one image and does that image use one alternative text description for the image?

25. Do images/graphics appear crisp and legible?

26. If the document (or a section of the document) has a tabular appearance, is the tabular structure made using the table option (as opposed to manual tabs and/or spaces)?

27. Do all tables have a logical reading order from left to right, top to bottom?

28. Do data tables have the entire first row designated as a ‘Header Row’ in table properties?

29. Is the table free of merged cells?

30. Are all tables described and labeled (where appropriate)? Note: In some cases naming/numbering of tables may not be appropriate. For example, a small data table in a presentation may not need a reference.

31. In table properties, is “Allow row to break across pages” unchecked?

32. Has the document been reviewed in Print Preview for a final visual check?



WEBSITE ACCESSIBILITY TESTING & REMEDIATION SERVICES: Mary Gillen is an experienced Website Accessibility Compliance Auditor and Remediator. She can test your website to determine if it meets accessibility standards:

WCAG 2.1: 118 checkpoints covering A, AA and AAA W3 accessibility guidelines
Section 508: 15 US federal guidelines covered by 55 accessibility checkpoints

Find out more about Mary Gillen’s Accessibility Testing & Remediation Services: Websites, PDFs, Office Docs & Videos